Data protection policy

We are registered with the Information Commissioner's Office Organisation name: JR First Aid Reference: ZA605485 All First Aider are DBS checked

6, Marlborough Drive, Sudbury, Suffolk. CO10 2 PS Email: Ray Cook. (Principal First Aider) Policy prepared by: J R First id • Approved by management on 8th. April 2016 • Policy became operational on 8th. April 2016 • Next review date: 8th. April 2021 Introduction J R First Aid needs to gather and use certain information about individuals. These can include customers, suppliers, business contacts, employees and other people the organisation has a relationship with or may need to contact. This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards — and to comply with the law. Why this policy exists This data protection policy ensures J R First Aid: • Complies with data protection law and follow good practice • Protects the rights of staff, customers and partners • Is open about how it stores and processes individuals’ data • Protects itself from the risks of a data breach Data protection law The Data Protection Act 1998 describes how organisations — including J R First Aid must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not disclosed unlawfully. The Data Protection Act is underpinned by eight important principles. These say that personal data must: 1. Be processed fairly and lawfully 2. Be obtained only for specific, lawful purposes 3. Be adequate, relevant and not excessive 4. Be accurate and kept up to date 5. Not be held for any longer than necessary 6. Processed in accordance with the rights of data subjects 7. Be protected in appropriate ways 8. Not be transferred outside the European Economic Area (EEA), unless that country or territory also ensures an adequate level of protection People, risks and responsibilities Policy scope This policy applies to: • The head office of J R First Aid • All branches of J R First Aid • All staff and volunteers of J R First Aid • All contractors, suppliers and other people working on behalf of J R First Aid It applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the Data Protection Act 1998. This can include: • Names of individuals • Postal addresses • Email addresses • Telephone numbers • plus, any other information relating to individuals Data protection risks This policy helps to protect J R First Aid from some very real data security risks, including: • Breaches of confidentiality. For instance, information being given out inappropriately. • Failing to offer choice. For instance, all individuals should be free to choose how the company uses data relating to them. • Reputational damage. For instance, the company could suffer if hackers successfully gained access to sensitive data. Responsibilities Everyone who works for or with J R First Aid has some responsibility for ensuring