J R First Aid FIRST AID COVER FOR SMALL EVENTS IN THE SUDBURY SUFFOLK AREA On the 28th. February 2020. 1.  NAME of the charity will be J R First Aid. 2. The address of the charity will be.  6, Marlborough Drive Sudbury Suffolk UK CO10 2P.  3. The main contact will be Mr. Ray Cook Phone 01787 374410 Mobile 07516953117 Email: 4. THE PURPOSES OF THE CHARITY ARE: Do first aid cover at small events on a donation basis only. We are volunteers and no one gets paid for anything. This means that the charities that the event is in aid of gets more money. 5. CARRYING OUT THE PURPOSES In order to carry out the charitable purposes, the committee raise funds, receive grants and donations apply funds to carry out the work of the charity co-operate with and support other charities with similar charitable purposes do anything which is lawful and necessary to achieve the charity’s purposes. 6. The committee the charity shall be managed by a committee of who are appointed at the Annual General Meeting (AGM) of the charity. The charity must have the following officers: • A chairperson • A secretary • A treasurer. the committee must be a member of the charity or the nominated representative of an organization that is a member of the charity. A committee may not appoint anyone to act on his or her behalf at a meeting of the committees. No one may be appointed a committee if he or she would be disqualified from acting as a committee under the provisions of clause 7. MEMBERSHIP The charity shall have a membership. People, who support the work of the charity and are aged 18 or over, can apply to the committee to become a member Once accepted by the committee membership lasts for 3 years and maybe renewed. They will keep an up-to-date membership list. committee The membership list must detail: • The full name of the member • The full address of the member • A contact telephone number (if available) • An email address (if available) The committee may remove a person’s membership if they believe it is in the best interests of the charity the member has the right to be heard by the committee before the decision is made and can be accompanied by a friend. 8. ANNUAL GENERAL MEETING - AGM The AGM must be held every year, with 14 days’ notice given to all members telling them what is on the agenda. Minutes must be kept of the AGM. There must be at least 5 members present at the AGM for there to be a quorum. Every member has one vote. The committee must present the annual report and accounts. Any member may stand for election as a committee member Members must elect between 3 and 2 committees to serve for the next year. The committees must retire at the next AGM but may stand for re-election. 9. COMMITTEE MEETINGS Committees must hold at least 4 meetings each year. At their first meeting after the AGM they will elect a chair, treasurer, and secretary. Committees may act by majority decision. At least 3 committees must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting. A meeting of the committees may be held either in person or by suitable alternative means agreed between the committees in which all participants may communicate simultaneously with all other participants. If committee members have a conflict of interest, they must declare it and leave the meeting while this matter is being discussed or decided. During the year, the committee may appoint up to 2 additional committees They must stand down at the next AGM but are eligible to stand for election at the AGM. The committees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law. 10. WRITTEN RESOLUTIONS A resolution in writing signed by all the committees on a matter will be as valid and effectual as if it had been passed at a meeting of the committees duly convened and held and may consist of several documents in like form each signed by one or more committees. The date of a written resolution will be the date on which the last committee entitled to vote signs. A resolution which is approved by email in accordance with this clause will be as valid and effectual as if it had been passed at a committee meeting duly convened and held, provided the following conditions are complied with: (a) such a resolution must be approved by email by all the committees entitled to vote on the matter. (b) approval must be received by the person nominated in advance by the committees for that purpose (the “Recipient”), and (c) approval from a committee must be sent from an email address previously notified in writing (not using electronic means) by that committee to the charity as intended for use by that committee for the purpose. Following receipt of all responses on any resolution, the Recipient shall circulate a further email to all the committees confirming whether the resolution has been formally approved by the committees in accordance with this clause. The date of a resolution shall be the date of the email from the Recipient confirming formal approval. 11. MONEY AND PROPERTY Money and property must only be used for the charity’s purposes. Committees must keep accounts. The most recent annual accounts can be seen by anybody on request. Committees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses, unless permitted by law. Money must be held in the charity’s bank account. All cheques must be signed by 2 committee members. 12. GENERAL MEETINGS If the committees consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. The committee must also call a General Meeting if they receive a written request from most members. All members must be given 14 days’ notice and told the reason for the meeting. All decisions require a two-thirds majority. Minutes must be kept. Winding up - any money or property remaining after payment of debts must be given to a charity with similar purposes to this one. Changes to the Constitution - can be made at AGMs or General Meetings. No change can be made that would make the organization no longer a charity. A copy of the amended constitution and resolution adopting the changes must be sent to the Charity Commission for Northern Ireland. Committees may also call a General Meeting to consult the membership. 13. SETTING UP THE CHARITY This constitution was adopted on 28/02/2020. J R First Aid CONSTITUTION J R First Aid 6, Marlborough Drive Sudbury Suffolk UK CO10 2P 01787 374410  SIGNED: R.COOK Principle First Aider DATE. 28/02/2020